Electronic National Vendor Declaration (eNVD) System

Livestock Production Assurance (LPA) accredited producers now have the option to complete their declarations online through the eNVD system.

Access the eNVD system via the LPA service centre  

The eNVD system ensures producers are providing information that meets the latest market requirements. Adopting the eNVD will be simpler, quicker and more accurate for the whole value chain.

The eNVD system offers program- accredited producers with access to the following declarations at no cost:

  • LPA NVD (Cattle, Bobby Calf, Sheep & Lambs, and Goat)
  • LPA Cattle European Union Vendor declaration (EUVD)
  • Meat Standards Australia (MSA) Declaration
  • National Health Declarations (Cattle, Sheep & Goat)

The completed LPA declaration records are stored on the NLIS database, and is retrievable by senders and receivers.

Watch this video for an overview of the electronic National Vendor Declaration (eNVD) system

There are two ways for LPA accredited producers to access the eNVD system:

1. LPA Service centre

Producers may access the LPA Service Centre to complete all available declarations at no cost.  

2. Licensed software products

Producers may use licensed software to complete their declarations. Licensed software products typically offer other value-added features that meet specific needs of businesses.

The following licensed software products are licensed to access the eNVD system: 

Aglive IntegriPro

 

We are currently refining the eNVD system and would appreciate any feedback from producers on their user experience. For more information about the eNVD system, refer to the frequently asked questions below.

What is the eNVD system?

The eNVD system is an electronic platform that includes the Livestock Production Assurance (LPA) National Vendor Declarations, animal health declarations, Meat Standards Australia (MSA) declarations, and National Feedlot Accreditation Scheme (NFAS) delivery documents.

The eNVD system offers LPA-accredited producers access to the following eNVD declarations at no cost.

  • LPA NVD (Cattle, Bobby Calf, Sheep & Lambs, and Goat)
  • LPA Cattle European Union Vendor declaration (EUVD)
  • Meat Standards Australia (MSA) Declaration
  • National Health Declarations (Cattle, Sheep & Goat)

The completed LPA eNVD record is stored centrally on the NLIS database, and is retrievable by senders and receivers, through their software or via the LPA or NLIS databases, without the need for paper copies to be printed.

When is the eNVD system available?

On 30 June 2017, the eNVD system was made available via the LPA Service Centre (lpa.nlis.com.au) to a sub-set of LPA accredited users for early user feedback. Based on the feedback from these users, the industry eNVD website will be further refined before it is released to all LPA accredited users. The eNVD system is also available via licensed eNVD software providers; a list of these providers is available at www.mla.com.au/envd

If you are interested in providing early user feedback to the industry eNVD website, please email lpa@mla.com.au or call the LPA NVD hotline on 1800 683 111.

Why should producers use eNVDs instead of the paper version?

eNVDs provide access to the latest versions of the vendor declarations; and reduce the time taken to complete an NVD, without having to complete the form in triplicate as is currently required with eDECs. In time, it will also remove the logistical issue of storing and retrieving old paper LPA NVDs.

eNVDs also allow for other declarations to be made at the same time (e.g. MSA, animal health declarations, and NFAS delivery documents), further reducing the time and paperwork involved in preparing information required when consigning livestock. Producers and feedlots can access LPA eNVDs at no cost through the LPA Service Centre, whereas paper NVDs still carry a charge per book.

Is it compulsory for producers to change to using eNVDs?

No. Producers can continue to use paper NVDs. Paper NVDs continue to cost $40 (GST inclusive) per book.

Do producers need to do anything to start using eNVDs?

All LPA accredited producers are able to access and start using eNVDs now.  For property-to-property movements, the eNVD is sent automatically to the receiver of the livestock, and is stored centrally within the NLIS database (managed on behalf of industry by the Integrity Systems Company), for easy access by both the sender and the receiver of the livestock.

For movements to feedlots, saleyards and processors, when producers create an eNVD, the system lets them know whether the receiver is ready to receive the NVD electronically.  If they are ready, a producer simply submits the eNVD and the information is transferred electronically.  If they are not ready, the livestock consignor needs to print a copy of the NVD for the transporter and the receiver.

How do producers access an eNVD?

Producers can access eNVDs through the LPA or NLIS database or through software that has been licensed for the eNVD. Producers are able to retrieve all eNVDs that they have submitted or that have been addressed to their property. An eNVD 6 step guide and a more detailed eNVD user manual has been developed to explain how to create an eNVD via the LPA service centre.

 A list of software that is licensed for the eNVD is available at https://www.mla.com.au/envd

 

How do producers know if their supply chain is accepting eNVDs?

When creating an LPA NVD through the LPA Service Centre or licensed eNVD software, producers receive a message requesting that the NVD be printed out if the receiver is not yet ready to receive NVDs electronically.

What do producers do if their supply chain is not using eNVDs yet?

The LPA NVD (and any other documents completed using the eNVD) are also  printable for those along the supply chain who still require a physical copy for operational or legislative reasons.

Why do feedlots, saleyards and processors need to opt in to use eNVDs?

Only feedlots, saleyards and processors need to ‘opt-in’ for eNVDs.  This allows the eNVD system to identify those supply chains that are ready to receive NVDs electronically.  When a feedlot, saleyard or processor has ‘opted-in’ for eNVDs, producers are not required to print a copy of the eNVD to accompany the livestock.

Is training provided on how to use eNVDs?

The provider of the software producers are using is able to assist with training needs. An educational video will be developed to explain the eNVD and accessible via the Integrity Hub website:  www.mla.com.au/integrity. An eNVD 6 step guide and a more detailed eNVD user manual has been developed to explain how to create an eNVD via the LPA service centre.The LPA Helpdesk is also able to support producers using the LPA Service Centre to create eNVDs

What is the difference between an eDEC and an eNVD?

An eDEC is an electronic version of the LPA NVD. The eDEC simplifies the completion process as it takes producers through the components of an LPA NVD step-by-step and can be printed once completed. To validate the eDEC, three copies must be printed and signed, with copies provided to the transporter, and livestock receiver and one retained for records. The eDEC system requires LPA-accredited producers to first purchase an LPA eDEC token, and then complete the LPA eDEC either on computer or on printed copies. eNVDs have further simplified this process by creating an identical copy that is automatically sent to all parties electronically. 

Unlike the eDEC system, the eNVD system offers the LPA-accredited producer an LPA eNVD at no cost. The completed LPA eNVD record is stored centrally, and is retrievable by its intended receivers electronically, without the need for paper copies to be printed. The eNVD system also offers producers animal health declarations, MSA declarations and NFAS delivery documentation.

Can I still use eDECs?

The eNVD will replace the eDEC system in the future, but at this stage a date for the phase out of the eDEC has not been determined. Producers will be encouraged to transition to the eNVD system once their eDECs are used.

Will producers need to complete a waybill?

The waybill currently forms a part of the LPA NVD and can be completed when the eNVD is created.  Some states/territories still require a waybill to be printed to accompany the livestock. Contact individual state agriculture departments to find current state-based requirements for waybills.

Why is there a signature field on the eNVD, and do I need to add it to the form?

A signature field has been made available on the eNVD because it enables producers to:

  1. Submit fully completed electronic NVD/Waybills to supply chains that are operationally ready to retrieve NVD/Waybill records electronically.
  2. Retain electronic records of their fully completed NVD/Waybills for audit and reference purposes.

It is not mandatory for producers to include an electronic signature on the eNVD. Producers have the option to print the NVD/Waybill and sign the printed document.

Enhancements will be included shortly to further improve this feature. This may include the ability to reuse a previously uploaded signature, and a simple signature creation tool to assist producers to generate electronic signatures. In the meantime, if you would like to create an electronic signature, there are some freely available signature generators on the Internet (e.g. www.mylivesignature.com, and www.signature-maker.net).

If you have any feedback on this feature or suggestions on how the eNVD system may be improved, please email lpa@mla.com.au

















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