Record keeping

LPA accreditation is your pledge that the meat from your farm has been produced safely, ethically and meets biosecurity requirements – it means you stand by what you sell.

When you tick the box on your LPA NVD, you are guaranteeing your on-farm practices meet LPA requirements, and ultimately customer expectations.  Your tick must be backed up by accurate farm records.

 How do I keep good records for LPA?

There is no perfect formula to record keeping. Some producers find that keeping clear notes in a diary works well for them, others use spreadsheets on their computers. Regardless of the method, it is important that all relevant management activities be accurately and clearly recorded and there are dedicated tools that can help with this. Your records may be subject to audit as part of the LPA audit process.

Key aspects of management that should be recorded include:

  • Livestock treatments - including date, identification of mob, number of stock, product, batch number, expiry date, WHP/ESI and date safe for slaughter
  • Grain and fodder treatment record - including date, silo/storage identification, amount, product, batch number, expiry date, WHP/ESI and date safe for use.
  • Crop, pasture and paddock treatment record - including date, paddock identification, area, product, batch number, application rate and method, expiry date/ date of manufacture, WHP/ESI, and the date paddocks are safe to graze.
  • Record of purchased or introduced livestock - keeping the sender copy of the LPA NVD, which records the date, LPA NVD number, number of stock, identification, breed, sex, age, agent/sale, vendor (name and address) and Property Identification Code (PIC).
  • Livestock feeding record - including date, commodity vendor declaration (CVD) number, origin of feedstuff, description of feedstuff, amount, storage location, identification of livestock fed and time of feeding (start and finish dates).
  • Records of livestock sold - keeping a copy of the LPA NVD as this records the date, LPA NVD number, number of stock, identification, breed, sex, age, purchaser/ agent/ sale, date and time of yarding, transport company and vehicle registration number.
  • Property risk assessment - conducting a property assessment and record any possible contaminated sites, the reason or risk identified, results received (if soil samples were conducted), description of how the site is managed to eliminate the risk of livestock contamination.
  • Farm Biosecurity Plan – developing a plan which manages and records the introduction and movement of livestock in a way that minimises the risk of introducing or spreading infectious disease
  • Visitor records - where reasonable and practicable, keep a record of people, equipment and vehicles entering the property.
  • Record of animal welfare training – all people managing livestock must have completed the LPA Learning animal welfare module or equivalent.

How do I keep good records for NLIS?

The NLIS provides identification and traceability of livestock. Established to enhance our ability to track livestock during disease and food safety incidents, NLIS provides the information that maximises market access for Australian red meat globally.

To ensure full traceability of all livestock, their movements must be recorded in the NLIS database.  The information needed to record a movement will vary according to the origin and destination of the movement, and the type of identification tags attached to the livestock.

Movements of livestock with electronic RFID tags are recorded using the Livestock moved onto/off my property function.

Movements of livestock with visual tags are recorded using the Mob-based movement onto/off my property function.

Tool & resources

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