MLA member voting entitlements
All MLA members are entitled to at least one vote at the AGM.
Securing full voting entitlements
Members who submit their levies notice to MLA by 23 September will have their voting entitlement calculated in accordance with MLA's constitution.
All members are sent a levies pack in July which includes a personalised financial year levies notice.
The levies notice is the way members inform MLA about the amount of levies paid during the previous financial year. This information is used as the basis for determining full voting entitlements.
To ensure members receive the full voting entitlements each year, they must complete and return their personalised Levies Notice to MLA by the nominated deadline. Once completed, the Levies Notice needs to be returned to MLA using the reply paid envelope provided in the "Levies Pack" by the deadline.
Members whose levies notice is received by MLA after the deadline will be allocated a single vote.
Voting by proxy
MLA members who can't attend the AGM can still vote by proxy or attorney. To vote by proxy, follow the instructions on the Voting entitlement and proxy form that is included in the AGM pack.
The formal AGM pack is posted to all members in October, this includes formal AGM papers and a proxy form. This proxy form indicated the resolutions to be voted on at the AGM and the number of votes the member has.
If you don't know anyone attending the meeting, you can nominate the chairman to vote as your proxy. The Voting entitlement and proxy form can also be lodged online.
Calculating member votes
As a general rule, producers receive one vote for every dollar paid in transaction levies to MLA up to $33,512. For producers paying more than this in transaction levies the rate per vote decreases on a sliding scale.
John Smith from Orange, NSW sold 100 steers and 500 prime lambs during 2011-12.
- Livestock sold = 100 steers @ $5.00 a head levy
Total levies paid = $500
Levies paid to MLA = $458
Voting entitlement = 458 votes
- Livestock sold = 500 prime lambs @ $70 a head 2 % levy a head
Total levies paid = $700
Levies paid to MLA = $591.50
Voting entitlement = 592 votes
If John were to take up his full voting entitlement he would secure 1,050 votes at the AGM (based on a simplified calculation of voting entitlements).
All MLA members automatically receive ONE vote for any MLA ballots.
You can increase your voting entitlements, based on levies paid, by submitting a Levies Notice to MLA each year. Voting entitlements are calculated on a sliding scale based on levies paid to MLA
$ Nil - $33,512
One vote for each $1 paid
$33,513 - $100,534
33,512 votes plus 0.75 votes for each $1 paid in excess of $33,512
$100,535 or more
83,779 votes plus 0.5 votes for each $1 paid in excess of $100,534
Note: Levies paid to LiveCorp or the Australian Meat Processor Corporation are not included for the purpose of calculating voting entitlements.
If you have any questions about your voting entitlements, contact MLA on 1800 550 060.
External review of voting process
MLA engaged the independent auditor Ernst & Young to conduct certain procedures with respect to the internal controls around the levies handling and voting entitlement calculation processes for the 2006, 2009, 2012 and 2015 annual general meetings.
Ernst & Young assessed the internal controls around mailing, collection and recording of levies notices and the entitlement calculation, together with the internal audit procedures conducted by MLA and its member registry, Computershare. No exceptions were identified from the procedures conducted.